Contracts Management Procurement, Tendering and Partnering

Contracts Management Procurement, Tendering and Partnering

About Course 

For any organisation to be successful it is essential that a contract management function is in place, with the right knowledge and skills to carry out procurement activities effectively. This requires one or more individuals who can create and manage the organisation’s relationships with vendors, service suppliers and contractors. Procurement is often carried out through Competitive Tendering. Partnering is a broad term used to describe a more collaborative approach between the parties in developing and operating a contract. Competitive tendering and partnering might therefore be considered as opposite ends of a procurement spectrum. Somewhere between these two extremes is the right approach for your organisation’s next purchasing activity.

This highly interactive EuroMaTech training course explores and explains best practice approaches to Procurement, Tendering and Partnering. The participants will be able to apply the learning to their own organisation’s contract management practices. The outcome will be a better understanding of the essential facets of Procurement, Tendering and Partnering.

objectives

A major portion of every organization’s operating cost is spent on outside goods and services.  Based on this fact, executive management everywhere is determining that Procurement and Contracts must emerge as a core competency of all those involved in the acquisition of equipment, materials, and services if organizations are to lower operating cost and improve productivity.  The 3 Phases of Contract Management training course is designed to explore many of the best practices in the three major phases of the contract life cycle:  Pre-Contract,  Contract Execution, and Post Award. Included in the vast number of topics that brings increased professionalism and high standards to these important activities are:

  • Elements of a good procurement and competitive bidding process
  • The strategic role of procurement and contracts
  • Types of contracts & contract strategies
  • Developing tender evaluation criteria
  • Contract terms and conditions
  • Evaluating pricing
  • Negotiation preparation
  • Learn how to set and maintain high standards in procurement
  • Be given the elements of good procurement process
  • Develop methods of applying Total Cost of Ownership
  • Learn methods of tender evaluation
  • Review contract strategies
  • See examples of important contract clauses
  • Explore issue of successful contract administration
  • Understand remedies in case of breach of contract and standard approaches to claims and dispute resolution

 

WHO SHOULD ATTEND?

  • Project, Contracts, and Procurement personnel
  • Engineering, Operational, and Maintenance personnel
  • And all others who are involved in the planning, evaluation, preparation and management of tenders, specifications, awards, and contracts that cover the acquisition of materials, equipment, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities

OUTLINE

 Pre-Contract Phase

  • Major Stages and Steps in the Project-Contracting Life Cycle
  • Your Fiduciary Duties As Agents
  • Standards of Ethical Practice
  • Elements and Importance Of A Good Procurement and Tendering Process
  • Strategic Procurement-Moving from the Tactical to Strategic
  • The Critical Spend Profile and ABC Analysis
  • The Importance and Objectives of The Contract
  • Types Of Statement Of Work

 Pre-Contract Phase Continued

  • Risk Assessment
  • Managing project and contract risk
  • Basic Contract Types
  • Use of Producer Price Indexes
  • Economic Price adjustments
  • Developing Tender Evaluation Criteria
  • Contractor Qualification Best Practices
  • Value Model Of Total Cost Of Ownership
  • Electronic Evaluations

 Contract Execution Phase

  • Value Model Of Total Cost Of Ownership
  • Elements of Cost that Make up a Price
  • What is a Fair and Reasonable Profit
  • Requesting Cost Breakdowns And Evaluations Of Cost Breakdowns
  • Negotiation Preparation
  • Terms and Conditions Check Lists
  • The Important Integration Clause
  • Clauses For Spare Parts

 Contract Execution Phase Continued

  • Inspection, Acceptance, Rejection
  • Warranty Clauses For Defects In Material And Workmanship
  • Today’s Challenges Regarding  Force Majeure
  • Applicable Law
  • How To Deal With Contract Changes, Variations, Deviations
  • Payment Considerations
  • Methods Of Payment
  • Advance Payments
  • Progress Payments
  • Letters Of Intent
  • Types Of Bonds and Guarantees

 Post Award Phase

  • Contract Administration
  • Monitoring Performance, Status and Expediting
  • Buyers Rights before Performance is Due
  • Penalty/Liquidated Damages Clause
  • How Contracts May End
  • What Constitutes A Breach?
  • Remedies For Breach Of Contract
  • Claims and Disputes Resolution Provisions
  • Final Contract Review and Close Out Process

 

Certificates

A Certificate of Completion will be issued to those who attend & successfully complete the programme.

Schedule

  08:30 – 10:15 First Session

 10:15 – 10:30 Coffee Break

10:30 – 12:15 Second Session

 12:15 – 12:30 Coffee Break

12:30 – 14:00 Third Session

 14:00 – 15:00 Lunch

 Fees

 The Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack is: